Apple Orchard School
Supporting Students with Medical Conditions
The Children and Families Act 2014 includes a duty for schools to support children with medical conditions. Where children have a disability, the requirements of the Equality Act 2010 will also apply. Where children have an identified special need, the SEN Code of Practice will also apply. All children have a right to access the full curriculum, adapted to their medical needs and to receive the on-going support, medicines or care that they require at school to help them manage their condition and keep them well. We recognise that medical conditions may impact social and emotional development as well as having educational implications. Our school will build relationships with healthcare professionals and other agencies and in order to support effectively pupils with medical condition.
2. Roles and Responsibilities
The Head of Care (or other Care Manager as appropriate) is responsible for:
- Informing relevant staff of medical conditions
- Arranging training for identified staff
- Ensuring that staff are aware of the need to communicate necessary information about medical conditions to supply staff and where appropriate, taking the lead in communicating this information
- Assisting with risk assessment for school visits and other activities outside of the normal timetable
- Developing, monitoring and reviewing Individual Healthcare Plans
- Working together with parents, pupils, healthcare professionals and other agencies
- The Headteacher is responsible for:
- Determining the school’s general policy and ensuring that arrangements are in place to support children with medical conditions.
- Overseeing the management and provision of support for children with medical conditions
- The day to day management of the medical conditions of children they work with, in line with training received and as set out in IHPS
- Working with the Head of Care (or other as appropriate), ensure that risk assessments are carried out for school visits and other activities outside of the normal timetable
When Notification Is Received That A Pupil Has A Medical Condition The Care Lead will liaise with relevant individuals, carers, the individual pupil, health professionals and other agencies to decide on the support to be provided to the child. Where appropriate, an Individual Healthcare Plan will be drawn up.
4. Individual Healthcare Plans (IHCP)
An IHCP will be written for pupils with a medical condition that is long term and complex. It will clarify what needs to be done, when and by whom and include information about the child’s condition, special requirements, medicines required, what constitutes an emergency and action to take in the case of an emergency clarity. Where a child has SEN but does not have a statement or EHC plan, their special educational needs will be mentioned in their IHCP. IHCPs will be reviewed annually, or earlier if evidence is provided that a child’s needs have changed.
5. Administering Medicines
Medication will only be given by a member of the Care Team, unless on an out-of-school activity, in which case a there will be a nominated person
Medicines will only be accepted for administration if they are:
- Labelled Provided in the original container as dispensed by a pharmacist and include instructions for administration, dosage and storage. The exception to this is insulin which must be in date but will generally be available inside an insulin pen or pump, rather than in its original container.
Medicines should be stored safely. Children should know where their medicines are at all times.
Written records will be kept of all medicines administered to children. Pupils who are competent to manage their own health needs and medicines, after discussion with parents/ carers will be allowed to carry their own medicines and relevant devices or will be allowed to access their medicines for self-medication.
6. Action in Emergencies
A copy of this information will be displayed in the school office.
- Request an ambulance – dial 999 and be ready with the information below.
Speak slowly and clearly and be ready to repeat information if asked.
- The school’s telephone number: 01403 783416
- Your name:
- Your location:
Apple Orchard School, Five Oaks Road, Slinfold, West Sussex, RH13 ORQ
- Provide the exact location of the patient within the school
- Provide the name of the child and a brief description of their symptoms
- Inform ambulance control of the best entrance to use and state that the crew will be met and taken to the patient
- A member of staff should stay with the pupil until a member of the Care Team arrives. If a member of the Care Team does not arrive before the pupil is transported to hospital, a member of staff should accompany the child in the ambulance.
7. Activities Beyond the Usual Curriculum
Reasonable adjustments will be made to enable pupils with medical needs to participate fully and safely in day trips, residential visits, sporting activities and other activities beyond the usual curriculum.
When carrying out risk assessments, carers, pupils and healthcare professionals will be consulted where appropriate.
8. Unacceptable Practice
The following items are not generally acceptable practice with regard to children with medical conditions, although the school will use discretion to respond to each individual case in the most appropriate manner:
- preventing children from easily accessing their inhalers and medication and administering their medication when and where necessary
- assuming that every child with the same condition requires the same treatment
- ignore the views of the child or their carers; or ignore medical evidence or opinion, (although this may be challenged)
- sending children with medical conditions home frequently or prevent them from staying for normal school activities, including lunch, unless this is specified in their individual healthcare plans
- if the child becomes ill, sending them to the school office or medical room unaccompanied or with someone unsuitable
- penalising children for their attendance record if their absences are related to their medical condition e.g. hospital appointments
- preventing pupils from drinking, eating or taking toilet or other breaks whenever they need to in order to manage their medical condition effectively
An individual wishing to make a complaint about actions regarding the school’s actions in supporting a child with medical conditions should discuss this with the school in the first instance. If the issue is not resolved, then a formal complaint may be made, following the complaints procedure as set out in Complaints Procedure. We will do all we can to ensure that this policy does not discriminate, directly or indirectly. We shall do this through regular monitoring and evaluation of our policies. On review we shall assess and consult relevant stakeholders on the likely impact of our policies on the promotion of all aspects of equality, as laid down in the Equality Act (2010). This will include, but not necessarily be limited to: race; gender; sexual orientation; disability; ethnicity; religion; cultural beliefs and pregnancy/maternity. We will use an appropriate Equality Impact Assessment to monitor the impact of all our policies and the policy may be amended as a result of this assessment.